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#1 15-11-08 20:44:14

kaf
Verified Member
From: Wiltshire
Registered: 05-08-07
Posts: 3,328
Website

Tax Claimable expenses list

There are ideas dotted around in other threads.

But might it be useful to have a thread listing the expenses that others have found to be justifiably tax claimable?

The obvious of course are

Car depreciation
Fuel
Tax
Insurance
Breakdown cover
Repairs / servicing
Cleaning materials
Sickness insurance
laptop/computer for business use
Portion of household expenses costs
Pens
Franchise fees
Accountancy fees
Phone costs
car related finance interest
Stationary

What else have you found you can claim, anything especially unusual?

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15-11-08 20:44:14

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Re: Tax Claimable expenses list



#2 15-11-08 21:46:46

PiperIan
Verified Member
From: Renfrewshire
Registered: 18-06-05
Posts: 768
Website

Re: Tax Claimable expenses list

Don't forget your ADI licence...

I also claim for:
attending MSA conferences
provision of lunch during all day driving courses
car wash (when I'm too busy to do it myself)

Otherwise Kaf, your list is pretty accurate


I'll never forget Wotzizname !!!

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#3 15-11-08 22:18:14

timmanwaringadi
Verified Member
From: Devon
Registered: 29-08-06
Posts: 2,406
Website

Re: Tax Claimable expenses list

Uniform as long as it is specific to your business (logo'd etc).
Any and all CPD as long as you can justify it.
Any costs of working away from home, eg hotels etc.

I'm sure some more will crop up.

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#4 20-11-08 22:44:29

slick285
Verified Member
Registered: 16-08-06
Posts: 25

Re: Tax Claimable expenses list

If you have a son or daughter over 13 years of age, you can pay them a nominal fee to answer the phone for you at weekends. If they have a mobile phone you can then claim for that as well as your own wink

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#5 22-11-08 12:35:49

AndyBerry
Guest

Re: Tax Claimable expenses list

If you have a son or daughter over 13 years of age, you can pay them a nominal fee to answer the phone for you at weekends. If they have a mobile phone you can then claim for that as well as your own wink

So basically that'd be claiming for their pocket money.... now, where do I find a 13 year old that'll answer the phone intelligently and be able to actually properly represent me? lol


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#6 23-11-08 12:59:07

christhedrummer
Verified Member
Registered: 18-10-06
Posts: 1,163
Website

Re: Tax Claimable expenses list

Here's the exact list from my accountant:

1. Car expenses
a) Franchise fees & car rental / leasing payments
b) Fuel costs
c) Other motoring expenses including road tax, insurance, servicing, repairs, MOT, cleaning and parking

2 Lighting and heating
a proportion of your domestic gas and electricity costs

3 Advertising - used to promote your business

4 Stationary and postage - Pens, paper, stamps, diary, business cards

5 Telephone costs - the costs of both home and mobile phone bills

6 Legal and professional costs
a) Accountancy fees
b) Legal expenses incurred by the business
c) RENEWAL of ADI/PDI licenses

7 Computer and internet costs
a) Internet provider costs
b) Software, toner and print cartridges

8 Finance charges
a) bank account charges relating to business accounts
b) HP / Loan interest for the purchase of car/computer and other business assets

9 Trade subscriptions - Trade magazines, DIA and any professional body you subscribe relating to your business

10 Wages
Paid to another person for work done in your business i.e. keeping accountancy records, washing car, answering telephone etc

11 Teaching aids - Highway codes, mag boards




DISALLOWABLE EXPENSES

1 Training
a) the costs of training to gain you ADI qualification
b) the INITIAL cost of ADI/PDI license

The Revenue has ruled that attendance at a course intended to give business proprietors new expertise, knowledge and skills which they lack is NOT ALLOWABLE as a deduction against profits



NB items 2 to 8 are classed as personal and not business expenses and are therefore not allowable

2 INsurance policies - to cover loss of earnings due to sickness or accident

3 Housing costs - rent / mortgage / council tax / water rates / House insurance / extension or alterations

4 Work clothing or footwear UNLESS displaying a prominent work logo

5 Food - unless working in an area necessitating OVERNIGHT stay

6 Entertaining

7 Spectacles, sunglasses, contact lenses

8 Medical expenses and gym membership



While this isn't an exhaustive list it's most items covered.

Hope this helps

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#7 23-11-08 14:53:58

timmanwaringadi
Verified Member
From: Devon
Registered: 29-08-06
Posts: 2,406
Website

Re: Tax Claimable expenses list

Very useful breakdown Chris.

I thought that if you had a dedicated office in the house, which was used only as an office (not a spare bedroom with a filing cabinet and a computer in it) then you could claim a certain amount of your rent/mortgage. I was under the impression that this could be calculated on the basis that bathrooms and kitchen didn't count, but if it was 1 room from the other 5 (lounge, dining room, 2 bedrooms, dedicated office in a 3 bedroom house) then you could claim 20% of your rent/mortgage.

Does anyone else know what I'm talking about here or did i dream it?

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#8 25-11-08 12:10:11

billrhoades
Verified Member
From: Northampton
Registered: 28-11-07
Posts: 184

Re: Tax Claimable expenses list

Without giving too much away, I personally claim for everything including housing costs. Buying soap to wash with, aftershave, basically anything i use only for work I claim for. My accountant is happy with me doing this. Anyone need a great accountant give me a call or leave a message lol

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#9 25-11-08 13:12:33

Target
Verified Member
From: Winchmore Hill North London
Registered: 17-01-05
Posts: 5,695
Website

Re: Tax Claimable expenses list

I know of an instructor who had an extension built and offset some of the costs against his tax burden.

The building was being used for the business......I'll have to ask about the office, because my spare room is near converted into an office, in fact its getting to the point where im over spilling into other areas theres just not enough space in the flat.

Best thing is to speak with your accountant and take their advice......


Approved Driving Instructor ADI(car)
Cardington Grade (A) Diamond Special DIA MSA IAM ROSPA (Silver)
QEF Mobility Qualified
Taxi Driver Training DATT
BTEC Qualified Assessor
www.targettuition.co.uk
http://www.facebook.com/TargetTuition

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#10 25-11-08 18:55:33

kaf
Verified Member
From: Wiltshire
Registered: 05-08-07
Posts: 3,328
Website

Re: Tax Claimable expenses list

TWD have a calculator online, you put in your house details etc and it tells you how much you can claim, £100 pa in my case.

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#11 26-11-08 10:44:36

Colin Martin
Verified Member
From: Southsea
Registered: 21-01-05
Posts: 2,465
Website

Re: Tax Claimable expenses list

We always ask the tax office what is best to do so there is never any misunderstanding. As Sue does the tax returns I don't know full details, however, we claim a mileage allowance on my cars which works out better and is a rule the revenue set down some time ago. Be careful about using parts of your property. There is a rule about the number of rooms and the amount you can claim as a proportion of your bills but you can also make some types of claim which nominate a part of your house for business and makes it subject to capital gains tax if you sell it (like anybody is selling any houses at the moment).

Talk to the revenue they are quite nice.


Colin Martin
The Bright Red L http://thebrightredl.com
Instructor Apps http://drivinginstructorapps.co.uk
Apps Video channel https://www.youtube.com/colinbythesea

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#12 29-11-08 19:19:38

reddragonbus
Verified Member
From: Edinburgh
Registered: 05-02-06
Posts: 1,655

Re: Tax Claimable expenses list

Every time I speak to the revenue they tell me the opposite of what they told me last time I spoke to them!


LGV PCV Instructor DVSA ADI Fleet

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#13 01-12-08 14:00:28

Colin Martin
Verified Member
From: Southsea
Registered: 21-01-05
Posts: 2,465
Website

Re: Tax Claimable expenses list

We always record the date of any phone calls and the name of the person talked to. If it's an important point ask them to clarify it in writing. If they won't write send them a letter clarifying what you understood from the conversation. They will keep it on file, or respond if they don't like it. Finally set up an appointment and record details of the meeting.


Colin Martin
The Bright Red L http://thebrightredl.com
Instructor Apps http://drivinginstructorapps.co.uk
Apps Video channel https://www.youtube.com/colinbythesea

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#14 19-01-09 11:04:25

idc2000
Member
From: London
Registered: 05-01-09
Posts: 5
Website

Re: Tax Claimable expenses list

they won't write send them a letter clarifying what you understood from the conversation. They will keep it on file, or respond if they don't like it.

That's a really good idea, I will haev to remember that one. I'll try it with e-mails too.


Intensive Driving Courses Driving School www.idcdriving.com

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#15 28-02-09 12:36:08

m0bnd
Member
From: Dorset
Registered: 28-02-09
Posts: 18

Re: Tax Claimable expenses list

I know of an instructor who had an extension built and offset some of the costs against his tax burden.

The building was being used for the business......I'll have to ask about the office, because my spare room is near converted into an office, in fact its getting to the point where im over spilling into other areas theres just not enough space in the flat.

Best thing is to speak with your accountant and take their advice......

Not being into allowances/claimable expenses, but, could you not 'rent' the 'office' back to yourself?  Thus creating another business expense?
Probably totally stupid but????

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#16 02-03-09 11:46:24

Colin Martin
Verified Member
From: Southsea
Registered: 21-01-05
Posts: 2,465
Website

Re: Tax Claimable expenses list

Many issues if you start to rent space as business space. Does it comply with planning consent of the property? Is it liable to business rates? You could also be liable for capital gains tax on sale of the property (should we ever see property gain money again).


Colin Martin
The Bright Red L http://thebrightredl.com
Instructor Apps http://drivinginstructorapps.co.uk
Apps Video channel https://www.youtube.com/colinbythesea

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#17 26-03-09 20:43:52

Cat8t3
Verified Member
From: Droitwich - Worcestershire
Registered: 28-08-07
Posts: 339

Re: Tax Claimable expenses list

Hi

I attended a workshop at the tax office last month. The tax lady said you can put £3.00 per week against utilities without needing any receipts or proof that you use the laptop, printer etc at home. She said that because most people with a small business use a laptop, and printer etc, this is allowable, and the tax man thinks its a fair amount towards thes cost of electric.

She said(like others of you have mentioned) that if you use a actuall room and it is purely usseed for business, you can claim a percenatage of your utilities (gas and electric) Ie if you have 3 beds, lounge, diner, That is 5 rooms so you can offset 1/5 of your bills.

With regards to your morgage, she suggested staying well clear, as also like others siad, if you offset an amount and then you sell the house, you could end up owing a huge amount of money, and end up in a legal battle.

Uniform as long as it is specific to your business (logo'd etc).

You can only claim for the cost of the logo to be printed. Not for the clothing itself. I asked about this at the workshop, as i want to get tshirts and fleeces logoed. The only clothing you can claim for is 'Protective clothing' Like High vis, safety boots, etc. Rubbish really, but to be fair sometimes the logos free if you buy the clothing from the same place, so i cant see the tax man knowing the difference.

cat  big_smile


1st Check Test 15/09/2010 - Grade 4
2nd Check Test 09/01/2013 - Grade 4

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#18 29-04-09 19:21:38

Woodyloon
Verified Member
From: North East Scotland
Registered: 26-04-09
Posts: 64

Re: Tax Claimable expenses list

Here's the exact list from my accountant:

1. Car expenses
a) Franchise fees & car rental / leasing payments
b) Fuel costs
c) Other motoring expenses including road tax, insurance, servicing, repairs, MOT, cleaning and parking

2 Lighting and heating
a proportion of your domestic gas and electricity costs

3 Advertising - used to promote your business

4 Stationary and postage - Pens, paper, stamps, diary, business cards

5 Telephone costs - the costs of both home and mobile phone bills

6 Legal and professional costs
a) Accountancy fees
b) Legal expenses incurred by the business
c) RENEWAL of ADI/PDI licenses

7 Computer and internet costs
a) Internet provider costs
b) Software, toner and print cartridges

8 Finance charges
a) bank account charges relating to business accounts
b) HP / Loan interest for the purchase of car/computer and other business assets

9 Trade subscriptions - Trade magazines, DIA and any professional body you subscribe relating to your business

10 Wages





DISALLOWABLE EXPENSES

1 Training
a) the costs of training to gain you ADI qualification
b) the INITIAL cost of ADI/PDI license

The Revenue has ruled that attendance at a course intended to give business proprietors new expertise, knowledge and skills which they lack is NOT ALLOWABLE as a deduction against profits



NB items 2 to 8 are classed as personal and not business expenses and are therefore not allowable

2 INsurance policies - to cover loss of earnings due to sickness or accident

3 Housing costs - rent / mortgage / council tax / water rates / House insurance / extension or alterations

4 Work clothing or footwear UNLESS displaying a prominent work logo

5 Food - unless working in an area necessitating OVERNIGHT stay

6 Entertaining

7 Spectacles, sunglasses, contact lenses

8 Medical expenses and gym membership



While this isn't an exhaustive list it's most items covered.

Hope this helps

Looking at the list of tax claimable expenses, what does that normally average with regard to taxing your net income? I was told to allow about 33%.

Also when it mentions Franchise fees & car rental / leasing payments, does that mean you can offset the full amount, say for agruements sake £200 per week?

Just trying to understand what to expected if I was going to work  self employed.

Thanks

John


Part 1   30/10/09   100/67
Part 2   29/9/10     2 d/f

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#19 30-04-09 09:55:39

Colin Martin
Verified Member
From: Southsea
Registered: 21-01-05
Posts: 2,465
Website

Re: Tax Claimable expenses list

Put by about 25% of your profit each week, profit being the money you are left with subtracting all of your obvious expenses away from your total earnings. You shouldn't go far wrong then. Keep good records of ALL transactions you think relate to your business. At the end of your first year ask for help from your school, the Inland Revenue, or (if you think you have to) an Accountant to decide which items are allowable. Your tax bill should be lower than what you have put aside.


Colin Martin
The Bright Red L http://thebrightredl.com
Instructor Apps http://drivinginstructorapps.co.uk
Apps Video channel https://www.youtube.com/colinbythesea

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#20 30-04-09 15:52:34

Woodyloon
Verified Member
From: North East Scotland
Registered: 26-04-09
Posts: 64

Re: Tax Claimable expenses list

Put by about 25% of your profit each week, profit being the money you are left with subtracting all of your obvious expenses away from your total earnings. You shouldn't go far wrong then. Keep good records of ALL transactions you think relate to your business. At the end of your first year ask for help from your school, the Inland Revenue, or (if you think you have to) an Accountant to decide which items are allowable. Your tax bill should be lower than what you have put aside.

Thanks Colin

Think I was confusing myself. I am right in the way I see it now that basically you have gross income, you then deduct your main outgoings like franchise fee, fuel,pupil introduction. this will leave a nett amount (ie profit before tax)and all the Inland Revenue is confirming at this stage is these outgoings will be included as tax deductable. Then with your nett profit you can start deducting other items such as advertising, stationary,telephone,legal etc. Then the figure that is left is what you are taxed on after your personal allowance has been deducted as well.

If I am looking at it right, you could have 18k nett profit and take off your personnal allowance and other tax deductable items say that came to 8 k then you would be taxed at the base rate on the remaining 10k. does that sound right?

Thanks

John


Part 1   30/10/09   100/67
Part 2   29/9/10     2 d/f

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#21 30-04-09 16:10:42

Colin Martin
Verified Member
From: Southsea
Registered: 21-01-05
Posts: 2,465
Website

Re: Tax Claimable expenses list

You are there John

Talk to your tax office about figures for utilities in your house at the end of your first year. They will let you add a percentage to your costs and there is all sort of rules and folklore around this. Best to get an agreement from the Inland Revenue as they are the ones who ultimately decide anyway.


Colin Martin
The Bright Red L http://thebrightredl.com
Instructor Apps http://drivinginstructorapps.co.uk
Apps Video channel https://www.youtube.com/colinbythesea

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#22 02-05-09 07:49:36

kaf
Verified Member
From: Wiltshire
Registered: 05-08-07
Posts: 3,328
Website

Re: Tax Claimable expenses list

As a guide, my accountants have calculated £300 for use of my 'home office' for last year.

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#23 06-05-09 15:45:39

oldcodger
Verified Member
Registered: 25-04-09
Posts: 106

Re: Tax Claimable expenses list

I have for the last 30 odd years always claimed for use of my spare room as an office, which is excatly what it is used for. I have claimed a proprtion of elkectricity too as calculated by my accountant. I have never, ever had this queried even once.

Well, actually there was this one time. I won't go into details, but I had a short holiday with Ken Dodd and Lester Piggot. One made me laugh a lot and the other was Ken Dodd.

Sorry, my wicked side coming though now.

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#24 06-05-09 16:20:07

BigMac
Verified Member
From: North East
Registered: 01-08-06
Posts: 33
Website

Re: Tax Claimable expenses list

I book all driving tests for my pupils and i list on my website as free when they book a course of lessons (over 15 hours) am i able to claim for the driving test against my tax as i would say this is marketing tactic to increase sales?

EG: 30 hour course = £650 my normal hourly rate is £20. but i charge more as its an intensive course.


Driving Lessons in Co Durham
http://www.ldcbishopauckland.co.uk

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#25 09-05-09 20:58:17

kaf
Verified Member
From: Wiltshire
Registered: 05-08-07
Posts: 3,328
Website

Re: Tax Claimable expenses list

You should list the test fee as an expense, this is then deducted from your income before the tax amount is calcultated.

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